Registering a company in S24 means creating a new business in the system, completing the template articles of association, preparing the accompanying documents, signing them online and filing the application for entry in the KRS with the court fee. Each shareholder needs their own account and a Trusted Profile (Profil Zaufany) or a qualified signature.
S24 is a government system run by the Ministry of Justice, not a tool of any private company, so you can use it yourself. This article shows the screens and documents in turn. The decisions you need to make beforehand are covered in our guide on how to register a company in Poland, and the bill in our article on registration costs. S24 is only available in Polish, so we quote the button names in Polish with an English translation, as of October 2026; after an S24 update they may differ slightly.
What to prepare before registering a company in S24
Every missing field in the form means going back to the shareholders and a break in your work. So before you log in, collect these details in one file.
- The company name and registered office address with the postcode.
- Details of each shareholder: full name, PESEL or identity document, address and number of shares.
- Details of the management board members and their addresses for service.
- PKD codes: the main one and additional ones.
- The amount of capital, the number of shares and their value. With PLN 5,000 of capital, this could be 100 shares of PLN 50 each.
- If a shareholder is another company: its KRS number and REGON number.
Which documents are created when registering a company in S24
You create some documents using forms in the system, and prepare others outside it as files to upload. The table shows the set from cases handled in our group when the capital is paid in before the application is filed. The system may ask for more with an unusual mix of shareholders.
| Document | Where it comes from | What it is for |
|---|---|---|
| Articles of association of the sp. z o.o. | S24 form | The basis for forming the company, signed by the shareholders |
| Statement on payment of the capital | S24 form | The board confirms the contributions have been paid. You can also file it after the entry, within 7 days |
| List of shareholders | S24 form | Shows each shareholder’s shares, signed by every board member |
| Statement on whether the company is a foreigner | File uploaded via “Wczytaj” (Upload) | Relates to the Act on the Acquisition of Real Estate by Foreigners (in Polish) |
| Lists of addresses for service | Two files uploaded via “Wczytaj” (Upload) | Separately for shareholders and board members |
| Registration application | S24 form | Goes to the registry court with the documents, signed by all board members |
Articles of association of the sp. z o.o.
- Where it comes from
- S24 form
- What it is for
- The basis for forming the company, signed by the shareholders
Statement on payment of the capital
- Where it comes from
- S24 form
- What it is for
- The board confirms the contributions have been paid. You can also file it after the entry, within 7 days
List of shareholders
- Where it comes from
- S24 form
- What it is for
- Shows each shareholder’s shares, signed by every board member
Statement on whether the company is a foreigner
- Where it comes from
- File uploaded via “Wczytaj” (Upload)
- What it is for
- Relates to the Act on the Acquisition of Real Estate by Foreigners (in Polish)
Lists of addresses for service
- Where it comes from
- Two files uploaded via “Wczytaj” (Upload)
- What it is for
- Separately for shareholders and board members
Registration application
- Where it comes from
- S24 form
- What it is for
- Goes to the registry court with the documents, signed by all board members
As of 4 November 2026. Legal basis: art. 164 and 167 KSH and art. 19a and 19c of the KRS Act (both in Polish).
Registering a company in S24 step by step
1. Create an account and log in to S24
Every person who is to sign documents creates an account, meaning every shareholder and every board member. The login is an email address. The S24 password is independent of the Trusted Profile password, so after you change one, the other stays the same. Once logged in, you will see the “Moje przedsiębiorstwa” (My businesses) panel.
2. Add the business
Click “Dodaj przedsiębiorstwo” (Add business) and enter the name and registered office. After saving, find the company on the list, select it and click “Wybierz przedsiębiorstwo” (Select business). From now on, all documents are created within this entry.
3. Complete the template articles
Click “Nowy dokument” (New document), choose “Umowa spółki z o.o.” (Articles of association of a sp. z o.o.), then “Wybierz wzorzec dokumentu” (Select document template). You enter the shareholders, shares, PKD codes and management board, but you cannot change the wording of the template itself. With many PKD codes, set aside more time, because each code is added separately. After saving, go to the “Podpisy” (Signatures) tab and sign the articles. From this moment the deadlines described below start running, including 14 days for PCC-3.
4. Add the statement and the list of shareholders
Go back to “Dokumenty” (Documents) and click “Nowy dokument” (New document). Choose the statement on payment of the capital, then the list of shareholders. You sign both documents the same way as the articles, in the “Podpisy” (Signatures) tab. You can attach the statement that the contributions have been paid to the application if the capital is already paid in, or file it within 7 days of the KRS entry. Sign it only after the payment, because board members are responsible for its accuracy.
5. Upload the files with the statement and addresses
The “Wczytaj” (Upload) button lets you add a document from outside the form. You choose the document type from the list, select the file and save. This is how you add the statement on whether the company is a foreigner and both lists of addresses for service. An uploaded file must also be signed.
6. Create the registration application
Open “Wnioski” (Applications), click “Nowy wniosek” (New application), choose “Wniosek o rejestrację” (Registration application) and “Wybierz wzorzec wniosku” (Select application template). You attach the prepared documents to the entries on the list and specify the registry court and correspondence address. You move through the screens with the “Następny” (Next) button. In step 3, check the “Informacje o wspólnikach spółki” (Shareholder information) table, and for the PKD codes indicate which should be visible in the KRS. The court must match the company’s registered office. In Warsaw, several divisions keep the register, and the competent one depends on the address, so check it before sending the application.
7. Sign the application and pay for it
All board members sign the application in the “Podpisy” (Signatures) tab. The court fee is PLN 250 and you pay it in the system. Watch the deadline: a company formed on the template must be filed within 7 days of signing the articles, and once that period expires the articles are dissolved (art. 169 § 2 KSH). With several shareholders, agree on a time for the signatures in advance, because one missing signature holds everything up.
S24 registration errors we have come across
The cases below come from companies registered in our group in 2026. Most of them are not mistakes by the person filling in the form, but system behaviour that is easy to take for your own error.
| What you see | What is happening | What to do |
|---|---|---|
| S24 cannot find a street, for example Złota | In September 2026 the suggestion filter did not match Polish letters | Type a fragment without Polish characters, for example “ota”, and pick the entry from the list |
| After saving, the company does not appear in the search | The list does not refresh immediately | Refresh and search again before you create a second entry with the same name |
| The court returns the application when a shareholder is a company | The form does not require the shareholder’s REGON field, but art. 35 of the KRS Act does | In step 3 of the application, open the shareholder’s row and enter the REGON before signing |
| A “Nie udało się zalogować” (Login failed) screen when signing | A Trusted Profile login outage | Use the link to the older version of the Trusted Profile or try again later |
| The SMS code does not arrive | The Trusted Profile sometimes sends the code with a delay | Wait a few minutes before starting the signature again |
| No “PODPISZ” (Sign) button when signing | No signatory has been added to the document | In the “Podpisy” (Signatures) tab, use “Dodaj osobę podpisującą” (Add signatory) |
S24 cannot find a street, for example Złota
- What is happening
- In September 2026 the suggestion filter did not match Polish letters
- What to do
- Type a fragment without Polish characters, for example “ota”, and pick the entry from the list
After saving, the company does not appear in the search
- What is happening
- The list does not refresh immediately
- What to do
- Refresh and search again before you create a second entry with the same name
The court returns the application when a shareholder is a company
- What is happening
- The form does not require the shareholder’s REGON field, but art. 35 of the KRS Act does
- What to do
- In step 3 of the application, open the shareholder’s row and enter the REGON before signing
A “Nie udało się zalogować” (Login failed) screen when signing
- What is happening
- A Trusted Profile login outage
- What to do
- Use the link to the older version of the Trusted Profile or try again later
The SMS code does not arrive
- What is happening
- The Trusted Profile sometimes sends the code with a delay
- What to do
- Wait a few minutes before starting the signature again
No “PODPISZ” (Sign) button when signing
- What is happening
- No signatory has been added to the document
- What to do
- In the “Podpisy” (Signatures) tab, use “Dodaj osobę podpisującą” (Add signatory)
As of 4 November 2026. The behaviour of S24 and the Trusted Profile may change after updates.
If something interrupts your work, do not start over straight away. When the application has been created and only a signature is missing, go to “Wnioski” (Applications), select it and finish the signatures. You only need a new entry when what is already in the system cannot be completed.
What happens after filing the application in S24
The court should examine an application to register a company formed on the template within one day of receiving it (art. 20a(2) of the KRS Act). In practice it usually takes 24–72 hours, and the court always decides on the entry. If a document is missing, the court may call for the defect to be remedied or return the application. After the entry, further deadlines start running.
| What to do | Deadline | Counted from |
|---|---|---|
| PCC-3 and the tax, PLN 24 with PLN 5,000 capital | 14 days | Signing the articles, not the entry |
| Paying in the capital and the board’s statement, if it was not in the application | 7 days | The KRS entry |
| CRBR filing | 14 days, excluding Saturdays and public holidays | The KRS entry |
| NIP-8 | 21 days | The KRS entry |
| VAT-R, if the company is to be a VAT payer | Before the first sale with VAT | Before the first taxable transaction |
PCC-3 and the tax, PLN 24 with PLN 5,000 capital
- Deadline
- 14 days
- Counted from
- Signing the articles, not the entry
Paying in the capital and the board’s statement, if it was not in the application
- Deadline
- 7 days
- Counted from
- The KRS entry
- Deadline
- 14 days, excluding Saturdays and public holidays
- Counted from
- The KRS entry
NIP-8
- Deadline
- 21 days
- Counted from
- The KRS entry
VAT-R, if the company is to be a VAT payer
- Deadline
- Before the first sale with VAT
- Counted from
- Before the first taxable transaction
As of 4 November 2026. Art. 158 § 1¹ and art. 167 § 5 KSH, art. 10 of the PCC Act, art. 60 of the Anti-Money Laundering Act (both in Polish).
Later applications concerning the company are filed electronically through the Court Registers Portal (PRS), because since 2021 there has been no paper route to the register of entrepreneurs. The full list of tasks is in our article on obligations after registering a company.
Registering a company in S24 yourself or with help
You can complete the steps above yourself and pay only the fees. If you do not want to work out how each screen behaves, VKANCELARIA will prepare the documents for PLN 999 net. We describe the scope and price on the page registering a company in S24. Each shareholder still creates their own account and signs personally, and the applicant is your company. VKANCELARIA is a private company with no ties to the court or the Ministry of Justice.
