Accounting for a sp. z o.o. you buy or register
- Talk to your accountant Mon–Fri 9:00–17:00
- Documents in the online panel 24/7
- Liability (OC) insurance
What accounting for a sp. z o.o. looks like after you buy or register it
Every sp. z o.o. (Polish limited liability company) keeps full accounting, meaning accounting books under the Polish Accounting Act, even when it is only starting out. The simplified revenue and expense ledger (KPiR) and flat-rate tax do not apply to it. That is why it pays to settle who will keep the books at the same time as you buy or register the company.
With us, that is VKSIĘGOWOŚĆ, the accounting firm in our group in Wola, Warsaw, which takes over the books right after you buy or register a company. The prices are below and the calculator shows your cost.
We accept documents
until the 10th
for the previous month
Where we start in your situation
After buying a ready-made company
A company from our list of ready-made companies has not traded or signed any commercial contracts, and tax returns and financial statements have been filed on time. The accounting firm has no old invoices to sort out and starts with the first documents under the new owner. The company already has a VAT number and EU VAT, and NIP-8, UPL-1 and ZAW-FA are included in the purchase price.
After registering a new company
Once the company is entered in KRS (the Polish company register), it has to be reported to the tax office. With company registration through us, NIP-8, VAT-R, PCC-3, UPL-1 and ZAW-FA are included in the price, and we prepare ZUS ZPA and PEL-ZUS on request. The accounting firm starts with the company’s first invoice, and you do not fill in these forms twice.
A company that is already trading
If you are changing accounting firm, we need the records of your previous accounting, the company details from KRS, the articles of association and information about your VAT and ZUS registration. If you employ people, we also need your employees’ details. We will agree the exact list before we start working together.
Company accounting prices
A sp. z o.o. keeps full accounting, and its price depends only on the number of documents in a month. You pay a fixed rate for each tier, with no extra charge for tax returns, and add payroll only if you employ people. The rates are set by VKSIĘGOWOŚĆ.
Full accounting
Accounting books
For: companies, foundations, associations and other entities
| Number of documents | Net / month |
|---|---|
| 0 documents | PLN 200.00 |
| 1–10 documents | PLN 500.00 |
| 11–30 documents | PLN 650.00 |
| 31–50 documents | PLN 800.00 |
| each additional 15 documents | + PLN 225.00 |
What the service includes
The form of accounting every sp. z o.o. keeps. The accounting firm keeps the books under the Polish Accounting Act and prepares the annual financial statement.
- Company accounting books
- Financial statements
- Tax returns: preparing and filing
- Settlements with the tax office and ZUS
- Support during tax audits
- Settlements with foreign contractors
- Financial analysis and tax planning
- Representation before public authorities
- Reporting under international standards
HR and payroll
HR and payroll services
PLN 70.00 net / month, per employee
What the service includes
When the company employs people, the accounting firm prepares the contracts, keeps files and payroll lists and settles salaries. You can order this with accounting or on its own.
- Employment contracts: preparing and recording
- Civil-law contracts: preparing and recording
- Personnel files
- Payroll lists
- Settlements with ZUS and the tax office
- Sick leave and holidays
- Employment certificates
- Support during ZUS and Labour Inspectorate (PIP) inspections
What the service includes
- Employment contracts: preparing and recording
- Civil-law contracts: preparing and recording
- Personnel files
- Payroll lists
- Settlements with ZUS and the tax office
- Sick leave and holidays
- Employment certificates
- Support during ZUS and Labour Inspectorate (PIP) inspections
Additional information
- You can change the scope of services during our cooperation with one month’s notice.
Net prices, plus 23% VAT.
Work out the cost of company accounting
Set the number of documents and employees and you will see the monthly cost of full company accounting, net and with VAT, straight away.
Number of documents per month
More than 110? Type the number in the field.
Number of employees
More than 20? Type the number in the field.
Monthly cost
OFFICE + ACCOUNTING package
Company address in Warsaw from PLN 29 net/month
Every company on our list is registered at the address of one of our group’s virtual offices in Warsaw. If you stay at that address and have an accounting contract (paid separately), the virtual office costs PLN 29 net per month. The same applies when you choose an address for a new company.
- An address in Wola or Śródmieście
- Mail handling
- Free, unlimited scanning
Included, no extra charge
The accounting firm prepares your tax office and ZUS forms
As part of accounting, VKSIĘGOWOŚĆ prepares these documents at no extra cost and you just sign them. If you buy a ready-made company or register a new one through VKANCELARIA, some of them are already included in that price.
VAT-R VAT registration of a new company, which lets it operate as an active VAT payer. Ready-made companies on our list already have a VAT number.
NIP-8 Supplementary company data for the tax office after the KRS entry, for example the bank account and where the books are kept.
PCC-3 Return for the civil law transactions tax (PCC), filed for example after signing the articles of association.
UPL-1 Power of attorney that lets the accountant sign and file tax returns for the company.
ZUS ZPA Registration of the company as a contribution payer with ZUS, the Polish social insurance institution, needed among others before hiring the first person.
PEL Power of attorney that lets the accounting firm handle the company’s ZUS matters on your behalf.
Why keep your company accounts with VKSIĘGOWOŚĆ
You arrange the company, the address and the books within one group of firms, with an accountant available Mon–Fri 9:00–17:00 and in the online panel.
Professional liability insurance
The accounting firm holds professional liability (OC) insurance, which covers liability for any errors in settlements.
Taking over a ready-made company with no gap
A company from our list has its tax returns filed on time, so the accounting firm starts from the month of purchase, with no backlog to sort out.
Help with settlements
Your accountant helps you choose the form of taxation and settlements that fits what the company does, at the office in Warsaw or online.
A fixed document deadline
You hand over the documents for the previous month by the 10th, and the firm prepares and files the returns within the statutory deadlines.
UPL-1 and ZAW-FA already at purchase
We prepare the UPL-1 power of attorney and the ZAW-FA notification for your accountant together with the purchase or registration documents, so the first tax return does not wait for paperwork.
Online panel 24/7
The company’s documents and financial data are in the online panel around the clock, and your accountant answers Mon–Fri 9:00–17:00.
How to start your company accounting
Three steps from the first conversation to ongoing service.
Conversation and contract
You tell us what the company will do, how many documents you expect and whether you employ people. We agree the scope and you sign the accounting contract.
Panel and documents
The accounting firm gives you access to the online panel. You hand over documents through the panel, by post, by courier or in person.
Ongoing service
The firm keeps the company’s books, watches the deadlines and files the returns, while you run the company.
Questions about company accounting
Answers about costs, company obligations, handing over documents and working with the accounting firm.
How much does accounting for a sp. z o.o. cost?
Full company accounting costs from PLN 200 net per month. That is what you pay for a month with no documents. With 1–10 documents it is PLN 500 net, with 11–30 documents PLN 650 net, with 31–50 documents PLN 800 net, and each additional 15 documents adds PLN 225 net. If the company has employees, add PLN 70 net for each one. You can work out your amount in the calculator on this page.
Does a sp. z o.o. have to keep full accounting?
Yes. A sp. z o.o. keeps accounting books under the Polish Accounting Act and cannot use the revenue and expense ledger (KPiR) or flat-rate tax. This applies to every sp. z o.o., whatever its size or revenue.
Does a company with no invoices still need accounting?
Yes. A company entered in KRS files tax returns and an annual financial statement even when it has no documents in a given month. That is why the price list has a separate tier: a month with no documents costs PLN 200 net.
Can accounting start on the day I buy a ready-made company?
Yes. We prepare the UPL-1 power of attorney and the ZAW-FA notification within the company price, together with the purchase documents, so VKSIĘGOWOŚĆ files the company’s returns from the first month. With an accounting contract the company address in Warsaw costs PLN 29 net a month, and the tax office and ZUS filings are included in the accounting fee.
When is the best time to decide on accounting?
Ideally before you buy the company or register it. The NIP-8 form asks, among others, for the bank account and the place where the books are kept, so when you already know who keeps the accounts, the tax office documents are complete from the start. You can also decide later, and the accounting firm will then add this information.
Order accounting for your company
Tell us what the company will do, how many documents you expect each month and whether you need an address in Warsaw. We will agree the scope, and VKSIĘGOWOŚĆ will keep the books from the month you buy or register the company.
We reply the same business day, Mon–Fri 9:00–17:00.
VKANCELARIA Sp. z o.o. is a private company providing commercial services to businesses. We are not part of, or affiliated with, the Ministry of Justice, the National Court Register (KRS), the tax administration or any other public institution. We help with buying ready-made companies, setting up companies and making changes in the KRS. We do not issue official documents and do not act on behalf of public authorities. We do not provide the services of an advocate or legal adviser.