Buying a ready-made company in Poland starts with a check you can do yourself, free of charge, in five public registers: the KRS extract, the VAT taxpayer register, the EU VIES search, the financial documents viewer and the National Register of Debtors (KRZ). All you need is the KRS number, and the whole check takes a few minutes.
Buying a company means buying its shares, so you take over an existing entity together with its entries in the registers. That is why we first show where and what to check, and then how the purchase itself works online in S24. If you are still wondering whether this is the right route, first read what a ready-made company is. The current offer is on our list of ready-made companies.
Where to check a company: five free registers
You can check the basic details yourself, free of charge, in the public registers. All you need is the KRS number, and you will find the NIP (tax identification number) in the register extract. If a seller does not give you the KRS number before the purchase, you have nothing to check, which is why the number is shown next to every company on the VKANCELARIA list.
| Where | What to check | What to look out for |
|---|---|---|
| KRS search | Extract: entry date, address, capital, management board, shareholders | Sections 4 and 6 of the extract: arrears, claims, liquidation, bankruptcy |
| VAT taxpayer register | VAT status by NIP | Whether the company shows as “active” on the day of purchase |
| VIES | EU VAT number | Whether the number is active in the EU search tool |
| Financial documents viewer | Filed financial statements | A very young company may not yet have to file them |
| National Register of Debtors (KRZ) | Proceedings against the company | Whether the company appears in the register |
- What to check
- Extract: entry date, address, capital, management board, shareholders
- What to look out for
- Sections 4 and 6 of the extract: arrears, claims, liquidation, bankruptcy
- What to check
- VAT status by NIP
- What to look out for
- Whether the company shows as “active” on the day of purchase
- What to check
- EU VAT number
- What to look out for
- Whether the number is active in the EU search tool
- What to check
- Filed financial statements
- What to look out for
- A very young company may not yet have to file them
National Register of Debtors (KRZ)
- What to check
- Proceedings against the company
- What to look out for
- Whether the company appears in the register
Register addresses and scope checked on 7 November 2026. The registers show data as of the day you check, so look again just before signing.
Check the VAT status again on the day of purchase. The Act provides for removing a taxpayer that for 6 consecutive months or 2 consecutive quarters has filed returns with no sales, no purchases of goods or services and no imports with deductible tax (art. 96(9a)(3) of the VAT Act, in Polish). In practice the tax office does this after its own review: it has not removed our companies, but it is a risk, so we check the active VAT and EU VAT status of every company on our list on the day of sale, and you can confirm it yourself in the register and in VIES.
What to ask the seller before buying
The registers do not answer everything. Settle a few matters directly, preferably in writing, before you pay. This also matters because the buyer of a share is jointly liable with the seller towards the company for unfulfilled obligations owed to the company in respect of that share (art. 186 § 1 KSH, in Polish).
- What the document of purchase is. With us there is no invoice, because the document of purchase is the share sale agreement, which names the seller.
- In what form the share capital is held today and what happens to it after the purchase.
- Who signs the change documents after the purchase: the old or already the new management board.
- Whether the company has a bank account and whether it stays after the purchase. In our offer, only some companies have a PKO BP account, and it can be closed.
- Whether the template articles of association cover the activity you plan.
The companies on the VKANCELARIA list have not traded or signed commercial contracts, and their tax returns and financial statements are filed on time. If you need additional confirmation, ask before you buy.
Buying a company without a notary: when it is possible
The general rule is written form with notarised signatures (art. 180 § 1 KSH). The exception is in art. 180 § 2: if the articles were concluded on the template, a shareholder may also transfer shares using the template available in the system, with the seller and buyer signing with a qualified, trusted or personal signature. So what decides is how the company was set up, not who sells it.
All companies offered by VKANCELARIA were set up in the government S24 system, so they are bought online, and you pay nothing for signature certification and travel nowhere. It is different for a company set up by notarial deed: there the seller and buyer go to a notary. One thing is worth knowing. If you amend the articles before a notary after the purchase, the company may lose the option of making further changes through S24, so check this before signing.
After the check: the purchase in seven steps
1. You choose a company
On the list you compare the price, age, registered office and bank account, and then check the company in the registers. You write to us through the form, and we confirm that the company is still available.
2. You provide your details and the changes
You give the buyer’s details, meaning the PESEL number and address, and with several buyers the details of each shareholder. You also state the new name, address, PKD codes and management board. If you do not want to stay at our address in Warsaw, you give your own and the change goes into the same application. If you stay, you sign a virtual office agreement for that address. No PESEL number? You can buy the company with a qualified electronic signature, because the agreement is signed in S24.
3. You receive the documents to read
VKANCELARIA prepares the full set of documents for S24 and the KRS, so you do not fill in the application yourself. Before signing, you can read everything and ask questions. It is a good moment to look at the registers once more.
4. You pay and the company is reserved
You pay for the company before signing the agreement, by bank transfer or in cash at one of our offices: ul. Marcina Kasprzaka 31/119 or al. Jana Pawła II 80/4. You get the bank transfer details in the confirmation that the company is available. The company is reserved for you once the payment is booked, and if the agreement falls through, we refund the full payment. The share capital is held by the company in cash and stays in the company at the new board’s disposal: the amount in the share sale agreement covers the price and this capital, but you pay only the list price. There is no invoice: the document of purchase is the share sale agreement.
5. You sign the share sale agreement in S24
You create an S24 account and sign the documents with the Trusted Profile (Profil Zaufany) or a qualified signature. The change documents we prepare are signed by the new management board, and the resolutions by the shareholders. Each buyer does this on their own, from any city, personally or through their own proxy, for whom we add no extra charges. From the moment the company is notified with proof of the purchase, the sale is effective towards the company (art. 187 § 1 KSH).
6. The change application goes to the KRS
The management board records the change in the share register and files a new list of shareholders with the court, and for a purchase in S24 the list is drawn up on the system template (art. 188 § 3 and 4 KSH). As a rule, the application is filed within 7 days of the event (art. 22 of the KRS Act, in Polish). Changes to the name, registered office and PKD codes are made through the resolution template (art. 255 § 4 KSH), and the court fee is PLN 200 (art. 55(2) of the Court Costs Act, in Polish), however many changes one application contains. The applicant is the company, and the registry court decides when the entry is made.
7. CRBR and the tax office
After a change of shareholders, the Central Register of Beneficial Owners (CRBR), the register of the people who actually control the company, must be updated. The deadline is 14 days excluding Saturdays and public holidays (art. 60 of the Anti-Money Laundering Act, in Polish), and a breach risks a fine of up to PLN 1 million (art. 153). The law counts changes that require a KRS entry differently from the others, so it is best not to put this filing off. We prepare it in the price, as well as NIP-8, UPL-1 and ZAW-FA, which are the details filing, the authorisation for your accountant and the list of people authorised to issue invoices in KSeF. On request we can also help with an EORI number.
Costs after the check: price and court fee
The cost of buying a company from VKANCELARIA is the list price and a single court fee. The price starts from PLN 2,500 and rises with the company’s age. It is a share sale agreement, so there is one price. You will find the price bands in what a ready-made company is.
| Item | Amount | Notes |
|---|---|---|
| Company price | From PLN 2,500 | The exact price is shown next to each company on the list |
| Court fee | PLN 200 | One per application, however many changes |
| Notary | PLN 0 | Signed in S24 |
| Changes to the name, address and PKD codes | Included | Even when you change everything at once |
| CRBR, NIP-8, UPL-1, ZAW-FA | Included | We prepare the documents |
Company price
- Amount
- From PLN 2,500
- Notes
- The exact price is shown next to each company on the list
Court fee
- Amount
- PLN 200
- Notes
- One per application, however many changes
Notary
- Amount
- PLN 0
- Notes
- Signed in S24
Changes to the name, address and PKD codes
- Amount
- Included
- Notes
- Even when you change everything at once
CRBR, NIP-8, UPL-1, ZAW-FA
- Amount
- Included
- Notes
- We prepare the documents
Prices and fees as of 7 November 2026. The table applies to companies offered by VKANCELARIA.
When comparing offers, ask every seller the same questions: will you see the KRS number before paying, how much the notary costs, whether changing the name or city means an extra charge, and who will prepare the CRBR filing and the tax office documents.
What to do after taking over the company
Once the changes are entered in the KRS, the company operates under its new details, but its obligations do not end with the transaction. The company still files tax returns and financial statements, including nil ones. These matters are worth arranging at the start.
- Accounting. The company’s books are kept by an accounting firm or an accountant. It can be VKSIĘGOWOŚĆ, the accounting firm of our group, but you do not have to use it.
- ZUS. A sole shareholder is insured with ZUS like a business owner, whether the company is ready-made or new. With a job paying at least the minimum wage, they usually pay only the health contribution from the company.
- Bank account. If the company has no account, you open one at a bank of your choice. The account number must be reported to the tax office.
- Address. If the company stays at our address, you need a virtual office agreement. Without it, the address must be changed.
- KSeF. Before the company issues its first invoice, decide who is authorised to do so. They are named in the ZAW-FA form.
We write more about deadlines in our article on obligations after registering a company. To see which companies are available today, go to the list of ready-made companies for sale. VKANCELARIA is a private company with no ties to public authorities or the registry court. We prepare all the change documents within the company price, and you only sign them in S24.
